Fuel Reclaim Application


Updated system effective 01/09/2020


  • All fuel reclaims (both UK & Non UK) will be credited to your flying account at the prevailing home airport fuel price at the time of uplift.

  • Reclaims may not be made from locations where we hold a fuel accounts. Check here for current fuel account locations.

  • A full clear and legible scanned VAT receipt must be uploaded, clearly identifying the aircraft, litres of fuel uplifted, VAT number where purchased and the date of uplift to be valid. Photographs are not acceptable and will be rejected by the system and will not be submitted for reclaim. This is to comply with VAT and accounting rules. VAT cannot be reclaimed without a VAT receipt. In the event of no VAT being charged for a fuel uplift, the claim will be repaid at the Ex-VAT rate. Unfortunately, VAT can no longer be reclaimed from overseas sales, and so this will be credited at the home airport ex-VAT rate.

  • Original receipts no longer need to be sent in, but MUST be retained by the member for up to one year and shall be presented on demand.

  • In the event of a member leaving the club, all retained fuel receipts should be sent in so that your deposit can be returned.

  • Reclaims with receipts more than 3 months old at the time of submission will be rejected.

  • Fuel reclaims will be actioned by the following timescales:

  1. Cut off for submission of the reclaim is midnight on the 15th of each month.

  2. The reclaim, if valid will be credited against your flying account on that months invoicing.



UK Flying Clubs Ltd.
86-90 Paul Street, London, EC2A 4NE

Registered in England and Wales 09179735

T: 07580 848484

E: dan@eglk.co.uk

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